Annual Scientific Meeting – London 2025
Welcome
Dear Colleagues
On behalf of the Organising Committee, it is with great pleasure that we invite you to join us for the 2025 Annual Scientific Meeting of the British Gynaecological Cancer Society, which is to be held in London, between the 9th and 11th July 2025.
Our annual meeting is the foremost scientific gynaecological cancer meeting of the year, bringing together multidisciplinary colleagues involved in screening, prevention, diagnosis and treatment of gynaecological cancers.
The theme of 2025 is “Improving Precision in Cancer Care and Prevention” in Gynaecological Oncology. In addition to the specific theme-based sessions, we will have a diverse programme covering all aspects of gynaecological oncology.
For the first time at BGCS we are including parallel sessions for the British Association of Gynaecological Pathologists (BAGP) and the British Association of Surgical Oncologists (BASO), which will increase the diversity and number of attendees. This is in addition to the established meeting for Clinical Nurse Specialists and Unit Lead Gynaecologists.
We look forward to welcoming you to what promises to be an exciting, engaging and informative meeting.
Further details about the programme and speakers will be confirmed over the forthcoming months. Look out for the updates!
Prof Ranjit Manchanda
Chair, Local Organising Committee
The programme outline for the Annual Scientific Meeting is below.
For further details about individual presentations and speakers, please click here.
Registration Type | Early rate (available until 9 May 2025) | Standard rate (from 10 May-7 July 2025) | Late rate (from 8 July 2025) |
---|---|---|---|
Consultant (BGCS Member) | £395 | £425 | £455 |
Consultant (Non-member) | £455 | £500 | £545 |
Fellows/Trainees (BGCS Member) | £275 | £300 | £325 |
Fellows/Trainees (Non-member) | £320 | £350 | £380 |
Nurse/AHP (BGCS Member | £200 | £220 | £250 |
Nurse/AHP (Non-member) | £235 | £260 | £295 |
LMICs | £220 | £245 | £275 |
Student | £220 | £245 | £275 |
Industry | £500 | £550 | £600 |
Scientist/Non-Clinical | £265 | £285 | £305 |
Retired Member | £200 | £200 | £200 |
Charity Rate | £225 | £225 | £225 |
Surgical Videos Meeting | Wednesday 9 July 2025 |
---|---|
Delegate Registration Rate | £85 |
TERMS & CONDTIONS
Payment of Registration Fees
Full payment must be made by credit/debit card at the time of registering. Cards accepted are VISA, Visa Debit and MasterCard. Unfortunately we cannot accept American Express or Maestro.
Full payment must be received in full prior to the conference. If you register at the early registration rate, payment must be received in full by the early registration deadline. If payment is not received at this time, your registration rate will automatically be changed to late registration and the higher fee will be due.
On receipt of your registration form, a confirmation email and receipt will be sent to you by the conference organisers. If you have not received this within 5 working days of registering, please contact the conference organisers by emailing bgcs@in-conference.org.uk.
Cancellation Terms
Notification of cancellation must be sent by email to bgcs@in-conference.org.uk, please ensure you receive an acknowledgment. Cancellations will incur an administration fee of £40.00. If you cancel your place after Friday 30th May 2025, the total conference fee will be charged and you will not receive any refund. Name changes however, will be permitted until 24 hours prior to the conference.
By submitting your registration, you agree to the terms of the cancellation policy.
Abstract Submission - NOW CLOSED
Notification to Authors
Authors will be notified about the outcome of their submission(s) during the week commencing Monday 29 April 2024. The notification will be sent to the submitting author only.
Abstract Submission - Now Open
Abstract Submission Opens | Thursday 14 November 2024 |
Abstract Submission Deadline | Thursday 20 March 2025 |
Notification to Authors | w/c Monday 28 April 2025 |
Early Registration Deadline | Friday 9 May 2025 |
Submission
To submit an abstract, you will need to log in to our Online Abstract Submission Site. Once you have created an account, you can log in multiple times to complete your submission(s). Please remember to take a note of your password.
Abstract Format
Your abstract needs to follow the BGCS Abstract Template provided and in accordance with the submission guidelines.
The word limit is 250 words and all abstracts must be written and presented in English. Please do not add any images or table; use only plain text and follow the headings in the document as a guide for your abstract structure. Once your abstract is complete, save the document; you will be asked to upload it during the submission process.
Abstract Type and Theme
You can choose to submit an abstract for consideration as an Oral Presentation, Short Oral Presentation, Poster Presentation or a Surgical Video Presentation*, under one of the following themes.
- Cervical Cancer
- Clinical Oncology
- Endometrial Cancer
- Genomics
- Medical Oncology
- Nursing
- Ovarian Cancer
- Other Cancers
- Palliative and supportive care
- Precision in Cancer Care and Prevention
- Rare Tumours
- Screening and Prevention
- Surgical Technique
- Surgical Video
- Survivorship
- Vaginal Cancer
- Vulval Cancer
*Accepted Surgical Video Presentation submissions will be presented as part of the Pre-meeting Surgical Video Workshop on Wednesday 9 July.
Submission Deadline
The deadline to submit an abstract for BGCS 2025 is 12:00 (GMT) on Thursday 20 March 2025. You need to ensure you have completed the submission process before this date. Any submissions in the draft status will not be considered for review.
Notification to Authors
Authors will be notified about the outcome of their submission(s) during the week commencing Monday 28 April 2025. The notification will be sent to the submitting author only.
Conference Dinner - Thursday 10th July 2025
Church House Westminster
19:30-23:30
Situated less than 5 minutes from the QEII Centre, Church House will provide a stunning backdrop for the dinner.
Expect drinks, a 3 course dinner and entertainment!
Tickets are £65.00 + VAT and will be available to purchase during registration for the main conference.
-
Venue - Queen Elizabeth II Centre
Broad Sanctuary
Westminster
London
SW1P 3EE
qeiicentre.londonLocated opposite Westminster Abbey, the QEII Centre is less than a five minute walk from the Thames and a two-minute walk from a royal park. Prominent landmarks including Big Ben and Westminster Abbey are in walking distance.
The location allows for easy access and stunning views of central London.
The Centre is served by exceptional transport links, providing easy access to everything the city has to offer, from world-class restaurants and nightlife to shopping and culture. Major train hubs within a 15-minute walk include Victoria, Charing Cross and Waterloo. Within an hour’s transfer from five international airports, you will have an effortless journey to the Centre.
-
Getting there
By Air
If travelling by express train into London:- London City – 26 mins
- Gatwick – 44 mins
- Heathrow – 47 mins
- Luton – 47 mins
- Stansted – 1hr 5 mins
From the airports to central London:- By Underground
Take the Tube from Heathrow Airport or the DLR from London City Airport. For a smooth journey, buy a Visitor Oyster card in advance or use a contactless payment card. - By Train
National Rail train services take you from Gatwick Airport, Heathrow Airport, Luton Airport and Stansted Airport into central London. - By Bus
For a cheaper alternative, National Express coach services operate from Gatwick Airport, Heathrow Airport, Luton Airport, and Stansted Airport. You can also take local buses from London City Airport. - By Taxi
You can take a taxi from all five airports, though the journey may be expensive.
Nearest Tube Stations
- St James’s Park – 4 mins walk
- Westminster – 5 mins walk
- Victoria Station – 14 mins walk
Mainline Train Stations- Charing Cross – 12 mins walk
- Victoria – 14 mins walk
- Waterloo – 18 mins walk
Plan your journey here.
By Bike
The Santander cycle scheme provides access to 12,000 bikes and 800 docking stations across London.There are several docking stations in close proximity, including the nearest at Storey’s Gate opposite the side of the QEII and Abbey Orchard Street, a five minute-walk away.
Find out more about where you can hire and dock the bikes.
If you are cycling to the QEII using your own bike and would like to find an area to park it, please click here.
BGCS 2025 Accommodation Options
Situated in the heart of Westminster, the QEII Centre is within walking distance of over 6,000 hotel bedrooms, with a number of options listed on the venue website.
Accommodation is not included in the registration rate and demand at this time is expected to be extremely high, with the rates offered for properties within close proximity to the QEII Centre reflecting this.
In order to offer delegates a range of pricing options, we have been in touch with a number of hotels within a 20-30 minute walk from the conference centre.
A few hotels have offered a special delegate discount rate, with booking links and codes included in the details listed below. Please follow the booking instructions for each hotel to make your booking.
Please note the following before booking:
- Rates apply to 8th-11th July 2025 (should delegates wish to book outside this date range, they will be offered Best Available Rates)
- Rates are based on live availability and rooms will be allocated on a first come, first served basis
- Room rates include breakfast and VAT, unless otherwise stated
-
Hotel Riu Plaza London Victoria
View website
1 Neathouse Place, London, SW1V 1LHLocated just a few meters from Victoria Station, the hotel is a 15-20 minute walk from the QEII Centre.
The hotel offers modern rooms and superior category suites with city views. The hotel also offers a gym with state-of-the-art facilities.
Booking
Visit the hotel website and enter BGCS2025 as the promocode to benefit from a 15% discount on advertised rates. -
Victory House Leicester Square
View website
14 Leicester Place, London, WC2H 7BZA cosy, boutique hotel located in London’s iconic Leicester Square, in the heart of the West End.
The hotel offers 86 stylish bedrooms and suites, all designed with a nod to the area’s cinematic glamour.
Room Rates
Superior Double – £280 per nightThe above rate is room only and applicable to bookings of a minimum of 2 nights.
Booking
Visit the hotel website before Wednesday 7 May
and use booking code INCONFERENCELTD. -
Zedwell Hotel Piccadilly Circus
View website
London Trocadero, Great Windmill Street, London W1D 7DHLocated close to Piccadilly Circus and a 20 minute walk from the QEII centre, the hotel is located in the heart of London’s West End.
The hotel offers a variety of amenities and services, including a 24-hour front desk, gym access and high speed free Wi-Fi throughout the property.
Room Rates
Cocoon 2 – £160 per nightThe above rate is room only and applicable to bookings of a minimum of 2 nights.
Booking
Visit the hotel website before Wednesday 7 May
and use booking code INCONFERENCELTD. -
Zedwell Underground Tottenham Court Road
View website
112A Great Russell Street, London WC1B 3NQAs London’s first and only underground hotel experience, Zedwell Tottenham Court Road have designed their space to promote sleep, positive health and wellbeing.
Their underground cocoons have been designed with sleep experts to provide a clutter free experience (no televisions or windows) that removes all distractions from the outside world. Fresh, purified air flows through the space and noise-reducing walls, floors and doors create the ultimate sanctuary.
Room Rates
Cocoon 2 – £140 per nightThe above rate is room only and applicable to bookings of a minimum of 2 nights.
Booking
Visit the hotel website before Wednesday 7 May
and use booking code INCONFERENCELTD.
An opportunity for collaboration
Join us at the foremost scientific gynaecological cancer meeting of the year, the BGCS Annual Scientific Meeting 2025.
We bring together multidisciplinary colleagues involved in screening, prevention, diagnosis and treatment of gynaecological cancers.
The theme of the meeting Improving Precision in Cancer Care. In addition to the specific theme-based sessions, we have a diverse programme covering all aspects of gynaecological oncology. For the first time at BGCS we are including parallel sessions for the British Association of Gynaecological Pathologists (BAGP) and the British Association of Surgical Oncologists (BASO), which will increase the diversity and number of attendees.
Why support BGCS 2025?
Gain focused exposure for your brand and make a lasting impression on a highly targeted audience, through our sponsorship opportunities.
Our members consist of medical practitioners, clinical nurse specialists and other allied professionals, including scientists who have an interest in gynaecological cancers. We represent trainees, nurses, unit leads, gynaecological oncology surgeons, medical oncologists, clinical oncologists, pathologists and radiologists and over 400 members regularly attend our annual conference.
Our packages allow you to:
- Promote your organisation’s work through a sponsored symposium
- Align your brand with the Meeting, with advertising options on the mobile app and the digital programme
- Enhance the visibility of your company through branding essential items, including lanyards and conference bags
Exhibit with us
BGCS 2025 also offers the opportunity to generate leads and connect with potential clients, partners and collaborators.
With a presence in our exhibition hall, you can:
- Showcase technologies, innovations and solutions to a receptive audience
- Share your latest research and findings
- Explore networking opportunities; nurture existing relationships and form new ones that could translate to long-term business success
Get in touch
Contact us for further information about available sponsorship packages and exhibition opportunities. Secure your spot early and maximise your impact.
BGCS 2025 Sponsors and Exhibitors
The BGCS wishes to acknowledge and thank our Annual Scientific Meeting 2025 sponsors and exhibitors:
For UK Healthcare Professionals Only
GSK Sponsored Symposia
As one of our Platinum Sponsors, GSK will be offering delegates the opportunity to attend their Symposia, taking place in the Great Hall, on Friday 8th July.
There is no need to register in advance.
Early Morning Symposium * (breakfast will be provided)
09:00-09:30, Great Hall
Title
The GARNET trial – reshaping the advanced endometrial treatment landscape.
Welcome and introduction
Dr Susana Banerjee, Consultant Medical Oncologist, The Royal Marsden, London (Chair).
The GARNET trial at ASCO: clinical outcomes from 2 years of survival follow-up
Dr Susana Banerjee
Application of GARNET trial data in clinical practice
Dr John McGrane, Consultant Clinical Oncologist, Royal Cornwall Hospitals, Truro.
Discussion
Moderated by Dr Susana Banerjee
Lunchtime Symposium **
13:10 -13:55, Great Hall
Title
A patient-centric, multidisciplinary approach to decision-making for first-line maintenance therapy in advanced ovarian cancer.
Welcome and introduction
Dr Rowan Miller, Consultant Medical Oncologist, University College London and St Bartholomew’s Hospitals, London, Chair.
Overview of first-line maintenance therapy options in newly diagnosed advanced ovarian cancer
Dr Rowan Miller
Patient case study – Clinical assessment
Ms Lisa Young, Macmillan Lead Gynae Cancer CNS, University Hospital Southampton NHS Foundation Trust, Southampton
PRIME and PRIMA clinical data presentation
Dr Clare Green, Consultant Medical Oncologist, University Hospital Southampton NHS Foundation Trust, Southampton
Patient case study – Patient-centric care
Ms Lisa Young
Multidisciplinary team discussion about patient management
Summary and close
Dr Rowan Miller
*This promotional symposium is funded and organised by GSK and will include information about the GSK-promoted product, ▼JEMPERLI (dostarlimab)
INDICATION: JEMPERLI (dostarlimab) is indicated as monotherapy for the treatment of adult patients with mismatch repair deficient (dMMR)/microsatellite instability-high (MSI-H) recurrent or advanced endometrial cancer (EC) that has progressed on or following prior treatment with a platinum-containing regimen.1
JEMPERLI Prescribing Information – Great Britain is available here.
JEMPERLI Prescribing Information – Northern Ireland is available here.
1. JEMPERLI (dostarlimab) Summary of Product Characteristics.
**This promotional symposium is funded and organised by GSK and will include information about the GSK product, Zejula▼ (niraparib)
INDICATION: Zejula (niraparib) is indicated as monotherapy for the maintenance treatment of adult patients with advanced epithelial (FIGO Stages III and IV) high-grade ovarian, fallopian tube or primary peritoneal cancer who are in response (complete or partial) following completion of first-line platinum-based chemotherapy. Zejula is indicated as monotherapy for the maintenance treatment of adult patients with platinum sensitive relapsed high grade serous epithelial ovarian, fallopian tube, or primary peritoneal cancer who are in response (complete or partial) to platinum-based chemotherapy.2
Zejula Prescribing Information – Great Britain is available here.
Zejula Precribing Information – Northern Ireland is available here.
2. Zejula (niraparib) Summary of Product Characteristics.
Adverse events should be reported. Reporting forms and information can be found at https://yellowcard.mhra.gov.uk/ or search for MHRA Yellow Card in the Google Play or Apple App Store. Adverse events should also be reported to GSK Limited on +44 (0) 800 221 441.
PM-GB-DST-WCNT-220005 | July 2022