Annual Scientific Meeting Cheltenham 2021

We have taken what you will understand is a pragmatic decision to defer the BGCS Annual Scientific Meeting 2020 to 2021.

Welcome

2020 Postponement statement

Dear Colleagues,

We have taken what you will understand is a pragmatic decision to defer the BGCS Annual Scientific Meeting 2020 to 2021 – see the new dates below in bold.

This will be a great opportunity to come together as a specialty – acknowledge the challenges of 2020, recognise our collective efforts in providing best care for our patients under very difficult circumstances and reignite our passion for GO.

The postponed meeting promises to be high quality one with a good social event and a chance to catch up with your friends and peers in our community.

Thursday 24th and Friday 25th June 2021, Cheltenham Racecourse

Kind regards,

Sudha Sundar, Phil Rolland and the BGCS 2020 Local Organising Committee

To join the mailing list, click here

 

Registration

Registration Type Early Registration Fee Until 1st June Late Registration Fee From 2nd June until 3rd July Onsite Registration Fee From 4th July Day Registrations
Consultant, Specialty and Associate Specialist Doctor (BGCS members) £360 £395 £425 £250
Consultant, Specialty and Associate Specialist Doctor (non-members) £420 £455 £500 £275
Fellow, Trainee and Trust Grade Doctor (BGCS members) £250 £275 £300 £150
Fellow, Trainee and Trust Grade Doctor (non-members) £285 £320 £350 £175
Student £185 £220 £245 £120
Nurse (BGCS members) £150 £200 £220 £100
Nurse (non-member) £175 £235 £260 £115
Industry £450 £500 £550 £300
Scientist/Non-clinical £240 £265 £285 £150

Thee registration fee includes:

  • Attendance at all conference sessions and entry to the exhibition area.
  • Delegate bag and conference material.
  • Tea/coffee and lunches on Thursday 9th and Friday 10th July.

Early Registration Fees
Please Note: early registration fees are only available for those who register and make full payment before the early registration deadline. If you register and do not make payment by the early registration deadline you will be invoiced for the late registration fee.

Member Registration Fees
Please note that only members with up to date subscriptions are eligible to benefit from the member registration fees. Please contact the society directly with any queries about your membership subscription: administrator@bgcs.org.uk

Non-members may register at the member rate if they join the Society and set up a Direct Debit for 1st January 2021. They will benefit from free membership for the remainder of 2020, as well as the reduced registration fee. Please click here to join before registering.

Trainees/Fellows/Trust Grade Doctors/Nurses
In order for Trainees/Fellows/Nurses to take advantage of the reduced rates, your current post and speciality will be checked against the BGCS database.  In order to update/check your profile please log into your BGCS member account at https://www.bgcs.org.uk/members-area/

Travel Bursary for Nurses
For 2020, a travel bursary of up to £100 will be available for all BGCS nurse/allied health professional delegates who have active BGCS membership.  You will be required to submit receipts.  Please email administrator@bgcs.org.uk if you would like to apply.

Student Fees
To register as a student you must be a full time under- or post-graduation student. We will require further proof of your student status; this can be a scan of your student identification card or a letter from your university (acceptance letter or matriculation letter) you will be asked to upload this during the registration process, if you cannot upload it please email it to BGCS@in-conference.org.uk

Nurse Symposium Only
Nurses who wish to attend only the Nurse Symposium on Thursday afternoon can register here.  Please note lunch is not included and it will not be possible to attend the dinner on Thursday evening or the pre-meeting study day on Wednesday.

Pre-Meeting BGCS Radiotherapy Study Day on Vulval Cancer
This meeting is for clinical oncologists, radiographers and nurses involved in treating women with vulval cancer. This will be an interactive day reviewing the latest evidence for treatment of primary disease, adjuvant treatment and recurrence. There will be multiple case discussions with target volume contouring exercises. We would like to build a consensus on how to treat this challenging disease.

Places are limited, so early booking is recommended.  Attendance is free to full conference attendees, but there is a fee for day delegates or pre-course only.  Places can be booked during the registration process.  If you wish to attend the Study Day only, please email bgcs@in-conference.org.uk

Annual Dinner
The 2020 BGCS Annual Dinner will take place at Cheltenham Ladies’ College on Thursday 9th July.  Tickets can be purchased as part of the registration process at a cost of £50 and must be pre-booked as places are limited.  Please note, the ticket price is subsidised by the BGCS

Accommodation
Hotels can be booked via Marketing Cheltenham.  Please click here for details.

Payment of Registration Fees
Full payment must be made by credit/debit card at the time of registering.  Cards accepted are Visa, Visa Debit and MasterCard.  Unfortunately, we cannot accept American Express, Visa Purchasing or Maestro.

Entry to the conference will not be permitted unless full payment has been received.  On receipt of your registration form, a confirmation email and receipt will be sent to you by the conference organisers.  If you have not received this within 5 working days of registering, please contact the conference organisers by emailing bgcs@in-conference.org.uk

Delegate Cancellation
Notification of cancellation must be submitted by email to the conference organisers (In Conference Ltd) to bgcs@in-conference.org.uk

  • Cancellations made on or before 1st June 2020 will be refunded less the £40 administration fee.
  • Cancellations made after 1st June 2020 will NOT be refunded.
  • No-shows will NOT be refunded.

Filming
By attending the conference, members consent to being filmed and/or photographed for BGCS purposes.

Visas
Non-EU participants may require a visa to enter the UK.  To check if you need a UK visa please follow this link www.gov.uk  Delegates may also contact the consulate/embassy in their home country for further information.

If you require a letter to confirm your registration, please complete the online registration form and make payment.  Please email bgcs@in-conference.org.uk to request a letter after you have registered and made payment.  If your visa is declined, we are only able to offer refunds in line with our cancellation terms and conditions.

Validity of Passports
It is your responsibility to ensure that your passport is valid for travel and we recommend that you check with your local Embassy.

Certificates of Attendance
Delegates will be provided with a certificate of attendance on completion of the conference evaluation form.

Childcare
Depending on the level of interest, we may provide a facility for onsite childcare during conference hours, at a cost to the parent.  Please tick the box if you would be interested in this facility and provide the age of the child to allow us to obtain quotes

Register Here

Programme

BGCS 2020 – Provisional Programme
*Please note this programme is subject to change

Printable version

TBC

09.10 - 09.20

Welcome

09.20 - 09.30

Patient testimonial

09.30 - 09.40

GO Cancer Plan 2020
Mr Rob Gornall

09.40 - 10.05

MDT Analysis
Mr Ben Lamb

10.05 - 10.20

MDT Reform
TBC

10.20 - 10.30

NCRAS Ovary
Mr Andy Nordin

10.30 - 10.40

Panel Questions

10.40 - 11.10

Coffee and e-poster viewing

OVARIAN CANCER

11.10 - 11.30

TRUST FRAGILE
Professor Felix Hilpert

11.30 - 11.45

Low Grade Serous Ovarian Tumours
Dr Susanna Banerjee

11.45 - 12.05

DESKTOP III
Professor Christina Fotopoulou

12.05 - 12.20

Follow up in Ovarian Cancer
Professor Gordon Rustin

12.20 - 12.30

Panel Discussion

12.30 - 13.00

BGCS AGM

13.00 - 14.10

Lunch, e-poster viewing, symposia

PARALLEL SESSION ONE: Trials Update and Proffered Papers

14.10

NCRI Ovary

TBC

NCRI Endometrial

TBC

NCRI Cervix/Vulva

15.10 - 15.25

Post ASCO key points

15.25 - 16.05

Proffered Papers

PARALLEL SESSION TWO: CNS Session Chair: Tracie Miles/Helen Manderville

14.10

Welcome

TBC

Stepping out of the CNS comfort zone
Lisa Peck/Helen Manderville

TBC

Developing a MacMillan Menopause Clinic
Katy Horton-Fawkes

TBC

Jo’s Trust hospital-based support worker service
Rebecca Shoosmith

TBC

Optimising the clinical pathway of the elderly patient
Kayleigh Xavier

TBC

Round the country update

16.05 - 16.35

Coffee and e-poster viewing

PARALLEL SESSION THREE: Unit Lead Session Chair – Bruce Ramsay

14.10 - 1425

Developing the Unit Lead course
Mr Bruce Ramsay

14.25 - 14.55

Delivering the gynaeoncology ATSM
Miss Jo Morrison

14.55 - 15.10

Training future unit leads
TBC

15.10 - 15.40

Cancer Imaging for the Gynaeoncologist
Dr Louise Jelly (TBC)

15.40 - 16.05

OPD Hysteroscopy
Mr Justin Clarke

16.05 - 16.35

Coffee and e-poster viewing

16.35 - 17.35

The Obese Patient
Professor Pedro Ramirez/Dr Owen Bodycombe

VULVAL CANCER

16.35 - 17.05

GROINSS V-II and III
Dr Malikee Oonk

17.05 - 17.15

BGCS Vulval Guidelines
Miss Jo Morrison

17.15 - 17.55

Proffered Papers

CLOSE OF DAY ONE

08.15 - 09.00

Breakfast Symposia

UTERINE CANCER

09.10 - 09.40

PORTEC 3+4
Dr Stephanie de Boer

09.40 - 10.00

Conservative management of endometrial cancer in obese women
Professor Emma Crosbie

10.00 - 10.20

Uterine sarcoma management
Mr Anant Desai

10.20 - 10.30

Panel Questions

10.30 - 11.05

Coffee and e-poster viewing

11.05 - 11.25

The Impact of LAAC
Professor Pedro Ramirez

11.25 - 11.40

SUCCOR Update
Dr Jose Angle Minguez

11.40 - 11.50

NCRAS data – Cervix
Mr Andy Nordin

11.50 - 12.20

Debate: Some 1B1 cancers are best managed by MAS
Professor Pedro Ramirez and Mr Thomas Ind

12.20 - 13.00

Delphi:  Cervical cancer should be centralised
Professor Sudha Sundar

13.00 - 14.10

Lunch/e-poster viewing/symposia

PATHOLOGY AND LOW GRADE OVARIAN CANCER

14.10 - 14.40

Pathological Conundrums
Dr Raji Ganesan

14.40 - 14.55

LANCE trial
Professor Pedro Ramirez

14.55 - 15.15

Coffee and e-poster viewing

PARALLEL SESSION ONE: The Problem with Surgical Trials – Professor Sean Kehoe

15.15 - 16.15

Why some surgical trials fail
Professor Allan Hackshaw

The Challenge of Surgical Trials
Professor Pedro Ramirez

Making a Success of Surgical Trials
Dr Marcus Jepson

Panel discussion

PARALLEL SESSION TWO: Genomics – Dr Tracie Miles

15.15 - 16.15

National Genomic Medicine Alliance
Dr Angela George

Genomic Laboratory Hub Updates
Professor Rachel Butler

Lynch Syndrome Update
Dr Neil Ryan

FINAL SESSION: HRT in Cancer Survivors

16.20 - 17.00

HRT in Cancer Survivors
Dr Rachel O’Donnell

17.00 - 17.15

Presentation of prizes and close of conference

Social Events

Details to follow.



Speakers

Details to follow.

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TBA

Email:

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TBA

Email:

Abstract Submission

Abstract Deadline: Friday 1st May
Notification of Acceptance: Friday 22nd May

Instructions for the submission of abstracts

Authors wishing to present a paper or poster are invited to submit an abstract of a maximum of 300 words (not including title and author names and affiliations).  Abstracts exceeding 300 words will not be accepted.

The following information is required for each abstract:

• Presenting author’s name, position, organisation, full contact address, telephone and email address.  This information will be used for all further communications.
• Names and organisations of co-authors.
• The presentation preference of oral presentation, poster presentation or either. 

Early career researchers should tick a box during the submission process to identify themselves.

All authors must follow the format of the abstract template and use the headings provided.  Abstracts not in the correct format will be rejected.  Please click here to download the template.

Abstracts are invited under the following categories:

  • Medical Oncology
  • Clinical Oncology
  • Surgical Oncology
  • Radiology
  • Palliative Care
  • Pathology (histology, microbiology and chemical pathology)
  • Specialist nursing
  • Quality of life and survivorship
  • Patient follow up
  • Genomic medicine
  • Precision medicine
  • Other diagnostics
  • Education and training
  • Other

Please note that the presenting author (poster and oral) will be required to pay the full registration fee by the early registration deadline.  The details submitted within the abstract submission system for the primary author will automatically appear in the programme and abstract book produced.  Please note that if the primary author does not register by the early bird deadline, the abstract will be withdrawn.

The deadline for submission of abstracts is Friday 1st May and authors will be notified if their paper has been accepted for an oral or poster presentation by Friday 22nd May.

Posters
Poster will all be electronic and further information will be issued to accepted poster authors in due course.  There is no e-poster submission nor display fee.

Please click the button below to submit your abstract.

Submit Your Abstract

Prizes and Bursaries

Details to follow.

Exhibition and Sponsorship

The exhibition will take place in the Hall of Fame at Cheltenham Racecourse, but we can confirm there will be no racing taking place during the Conference.  The exhibition area will not be accessible to the public.

If you would like to receive a copy of the sponsorship and exhibition brochure, please email bgcs@in-conference.org.uk

All sponsorship and exhibition packages are available on a first come, first served basis and will be released in stages by package.

Booking is online only and the link below will be updated at 11.00am on the following days (you may need to refresh the page):

Diamond Sponsor package (only ONE available) – Friday 10th January
Platinum Sponsor package (only ONE available) – Monday 13th January
Gold Sponsor package (FOUR available) – Tuesday 14th January
Silver Sponsor package (SIX available) – Wednesday 15th January
Bronze Sponsor package (EIGHT available) – Thursday 16th January
Exhibitor package – Friday 17th January

Book your Sponsorship Package here.




Venue

BGCS 2021 will take place at Cheltenham Racecourse in the heart of Gloucestershire.

Cheltenham is a Regency town on the edge of the Cotswolds, a designated Area of Outstanding Natural Beauty. In the 1700s, it became a fashionable spa town, with tree-lined promenades and gardens.  The town’s railway station is still called Cheltenham Spa and spa waters can still be sampled at Pittville Pump Room.  Following King George III’s visit to sample the spa waters in 1788, Cheltenham’s popularity grew, contributing to its rapid growth during the Regency Period.  The plethora of traditional Regency-style buildings, characterised by intricate ironwork balconies and surrounding leafy Promenades and historic squares, can be easily spotted around the town.

Horse racing began in Cheltenham in 1815 and became a major national attraction after the establishment of the Festival at the turn of the century.  A new course was established at Prestbury Park, on the northern outskirts of Cheltenham, in 1902 and the Festival has been held there annually since 1911, played out on a stage framed by the breath-taking view of the Cotswold Hills.

Cheltenham Racecourse hosts all kinds of events throughout the year in its renowned conference and events centre.  There are excellent conference facilities, free wifi, ample space for exhibitors and award-winning catering, not to mention the stunning views.

For more information about Cheltenham, please click here.

For further information on Cheltenham Racecourse, please click here.

Travel

How to get to Cheltenham

Arriving by air
The closest airports are Bristol and Birmingham, with easy access by train, coach, or car.  Cheltenham is also within easy reach of London Heathrow, from where there are regular bus and coach links.

Arriving by train
Great Western Railway operate regular connections from London, with approximately hourly services from Swindon, which connect from London Paddington.

CrossCountry also serve Cheltenham Spa on three routes, which span the length and breadth of the country; the Cardiff central to Birmingham New Street service as well as the longer-distance with direct easy access from the south west (Bristol, Exeter, Plymouth & Penzance), through to the Midlands, the North and Scotland (Derby, Leeds, York, Newcastle, Edinburgh and Glasgow Central, with extensions to Aberdeen.

All three of these services run approximately hourly each way, giving a half-hourly service to Bristol Temple Meads and three departures per hour to/from Birmingham New Street. CrossCountry also operate a regular morning service to Stanstead Airport.

Transport for Wales operate regular trains to Cardiff in addition to the cross-country trains.

There is a bus stop and taxi rank at Cheltenham Spa station.  By taxi, you can be in the town centre in approximately 5 minutes and at the Racecourse in around 10 minutes.  Stagecoach Service D and E run every 15 minutes during the day, via the town centre and out to the Racecourse.

By Road
Cheltenham’s direct approach is via Junction 11 of the M5 (follow signs for the town centre), making it easily accessible from all areas of the country, including Bristol, London and Birmingham, all of which are under a two-hour drive from the town.

Parking
There is ample free parking at Cheltenham Racecourse.

For a map and further information on how to get to Cheltenham, please click here – https://www.visitcheltenham.com/your-visit/travel

 

Accommodation

Cheltenham has a range of accommodation options for all budgets near the conference venue and around the town.  Hotels can be booked via Marketing Cheltenham.  Please click here for details.

FAQs

Details to follow.

 

Meeting Secretariat

In Conference Ltd
Unit 1, Q Court
Quality Street
Edinburgh
EH4 5BP
Tel: +44 (0)131 336 4203

Email: BGCS@in-conference.org.uk

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