Annual Scientific Meeting Cheltenham 2020

We should like to welcome you to Cheltenham for the 2020 Annual Scientific Meeting of the British Gynaecological Cancer Society.

Welcome

Dear Colleagues,

We enthusiastically invite you to join us at the 2020 Annual Scientific Meeting of the British Gynaecological Cancer Society meeting in Cheltenham on 9th and 10th July 2020.

As well as the usual mix of keynote speakers (including Professor Pedro Ramirez of MD Anderson) and the presentation of the latest high quality evidence relevant to UK based MDTs during plenary sessions, there will be expert panel discussions and parallel streams focusing technical matters which will appeal to oncologists, sub-specialist surgeons and unit leads and nurses.

The conference will explore how the cancer centre of the future will operate – illustrating how genomics, augmented reality, ‘big data’ and AI have already becoming embedded in our work and what the future holds.

The meeting embodies the premiere scientific gynaecological cancer meeting of the year for the UK and we expect to attract a large number of delegates.  The meeting will be held at Cheltenham Racecourse, which has excellent conference facilities.  The exhibition area will provide a chance to mingle with delegates and we anticipate a good turnout from the key opinion makers of the UK and overseas.

We look forward to welcoming you to Regency Cheltenham for what will be a rewarding and stimulating meeting.

Phil Rolland
Chair of the South West Clinical Network local organising committee

To join the mailing list, click here

 

Registration

Registration Type Early Registration Fee Until [date] Late Registration Fee From [date] until [date] Onsite Registration Fee From [date]
Consultants (BGCS Members) TBA TBA TBA
Consultants (Non Members) TBA TBA TBA
Fellows/Trainees (BGCS Members) TBA TBA TBA
Fellows/Trainees (Non Members) TBA TBA TBA
Student TBA TBA TBA
BGCS Nurse Member TBA TBA TBA
Industry/Non-Clinical TBA TBA TBA

The registration fee includes:

  • Attendance at all conference sessions and entry to the exhibition area.
  • Delegate bag and conference material.
  • Tea/coffee and lunches on Thursday 9th and Friday 10th July

Early Registration Fees
Please Note: early registration fees are only available for those who register and make full payment before the early registration deadline. If you register and do not make payment by the early registration deadline you will be invoiced for the late registration fee.

Member Registration Fees
Please note that only members with up to date subscriptions are eligible to benefit from the member registration fees. Please contact the society directly with any queries about your membership subscription: administrator@bgcs.org.uk

Non-members may register at the member rate if they join the Society and set up a Direct Debit for 1st January 2021. They will benefit from free membership for the remainder of 2020, as well as the reduced registration fee. Please click here to join before registering.

Trainees/Fellows/Nurses
In order for Trainees/Fellows/Nurses to take advantage of the reduced rates, your current post and speciality will be checked against the BGCS database. In order to update/check your profile.

Student Fees
To register as a student you must be a full time under- or post-graduation student. We will require further proof of your student status; this can be a scan of your student identification card or a letter from your university (acceptance letter or matriculation letter) you will be asked to upload this during the registration process, if you cannot upload it please email it to BGCS@in-conference.org.uk

Nurse Symposium Only
Nurses who wish to attend only the Nurse Symposium on Friday afternoon can register here. Please note lunch is not included and it will not be possible to attend the dinner on Thursday evening or the video session on Wednesday.

Pre-Meeting Video Session
The video session, “TBA”, will take place on the afternoon of Wednesday 8th July. There is a fee of £50 and places are limited. You can book for the video session as part of the meeting registration process.

Annual Dinner
The 2020 BGCS Annual Dinner will take place at [TBC] on Thursday 9th July. Tickets can be purchased as part of the registration process at a cost of £TBA.

Accommodation
Accommodation can be booked via [TBC]. Please click here for details.

Payment of Registration Fees
Full payment must be made by credit/debit card at the time of registering. Cards accepted are VISA, Visa Debit and MasterCard. Unfortunately, we cannot accept American Express, Visa Purchasing or Maestro.

Entry to the conference will not be permitted unless full payment has been received. On receipt of your registration form, a confirmation email and receipt will be sent to you by the conference organisers. If you have not received this within 5 working days of registering, please contact the conference organisers by emailing bgcs@in-conference.org.uk

Delegate Cancellation
Notification of cancellation must be submitted by email to the conference organisers (In Conference Ltd) to bgcs@in-conference.org.uk

  • Cancellations made on or before [TBA] will be refunded less the £40 administration fee.
  • Cancellations made after [TBA] 2020 will NOT be refunded.
  • No-shows will NOT be refunded.

Filming
By attending the conference, members consent to being filmed and/or photographed for BGCS purposes.

Visas
Non-EU participants may require a Visa to enter the UK. To check if you need a UK Visa please follow this link www.gov.uk Delegates may also contact the consulate/embassy in their home country for further information.

If you require a letter to confirm your registration please complete the online registration form and make payment. Please email bgcs@in-conference.org.uk to request a letter after you have registered and made payment. If your visa is declined we are only able to offer refunds in line with our cancellation terms and conditions.

Validity of Passports
It is your responsibility to ensure that your passport is valid for travel and we recommend that you check with your local Embassy.

Certificates of Attendance
Delegates will be provided with a certificate of attendance on completion of the conference evaluation form.

Register Here

Programme

BGCS 2020 – Provisional Programme
*Please note this programme is subject to change

14.30 - 17.30

TBC

07.45 - 08.45

TBC

09.00 - 09.20

Welcome

14.30 - 17.00

TBC

09.20 - 10.30

TBC

10.30 - 12.20

TBC

10.30 - 11.00

TBC

11.00 - 11.30

Coffee break and e-poster viewing

11.30 - 12.30

TBC

12.30 - 13.00

BGCS AGM (TBC)

13.00 - 14.30

Lunch and e-poster viewing

13.15 - 14.15

TBC

14.30 - 17.00

TBC

14.30 - 14.50

TBC

14.50 - 15.10

TBC

15.10 - 16.30

TBC

16.30 - 17.00

TBC

17.00 - 17.30

TBC

14.30 - 17.00

TBC

14.30 - 15.00

TBC

15.00 - 15.30

TBC

15.30 - 16.00

TBC

16.00 - 16.30

TBC

16.30 - 17.00

TBC

17.00 - 17.10

TBC

17.10 - 17.20

TBC

17.20 - 17.30

TBC

17.30

Close of day one

19.00 - 22.00

BGCS Annual Dinner TBC

07.45 - 08.45

TBC

09.10 - 09.45

TBC

09.45 - 10.05

TBC

10.05 - 10.30

TBC

10.30 - 10.45

TBC

10.45 - 11.15

Coffee and e-poster viewing

11.15 - 11.35

TBC

11.35 - 12.00

TBC

12.00 - 13.00

TBC

13.00 - 14.30

Lunch and e-poster viewing

13.15 - 14.15

TBC

14.30 - 17.00

TBC

14.30 - 15.00

TBC

15.00 - 15.20

TBC

15.20 - 15.40

TBC

15.40 - 16.00

TBC

16.00 - 17.00

TBC

14.30 - 17.00

TBC

14.30 - 15.00

TBC

15.00 - 15.30

TBC

15.30 - 17.00

TBC

17.00 - 17.15

Presentation of prizes and close of conference

Social Events

Details to follow.



Speakers

Details to follow.

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TBA

Email:

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TBA

Email:

Abstract Submission

Abstract Deadline: TBA
Notification of Acceptance: TBA

Instructions for the submission of abstracts

Authors wishing to present a paper or poster are invited to submit an abstract of a maximum of 300 words (not including title and author names and affiliations). Abstracts exceeding 300 words will not be accepted.

The following information is required for each abstract:

  • Presenting author’s name, position, organisation, full contact address, telephone and email address. This information will be used for all further communications.
  • Names and organisations of co-authors.
  • The presentation preference of oral presentation, poster presentation or either.

All authors must follow the format of the abstract template and use the headings provided.

Abstracts not in the correct format will be rejected. Please click here to download the template.

Abstracts are invited under the following categories:

  • Chemotherapy
  • Genetics
  • Gynaecological cancer surgery
  • Imaging
  • Novel biomarkers
  • Palliation
  • Pathology
  • Quality of life
  • Radiotherapy
  • Reconstructive surgery
  • Targeted agents
  • Other
  • Pre-conference video session

Please note that the presenting author (poster and oral) will be required to pay the full registration fee by the early registration deadline. The details submitted within the abstract submission system for the primary author will automatically appear in the programme and abstract book produced. Please note that if the primary author does not register by the early bird deadline, the abstract will be withdrawn.

The deadline for submission of abstracts is [date] and authors will be notified if their paper has been accepted for an oral or poster presentation by [date].

Posters

Poster will all be electronic and further information will be issued to accepted poster authors in due course.

Submit Your Abstract

Prizes and Bursaries

Details to follow.

Exhibition and Sponsorship

Details to follow.

Diamond Sponsors


Platinum Sponsors



Venue

BGCS 2020 will take place at Cheltenham Racecourse in the heart of Gloucestershire.

Cheltenham is a Regency town on the edge of the Cotswolds, a designated Area of Outstanding Natural Beauty. In the 1700s, it became a fashionable spa town, with tree-lined promenades and gardens.  The town’s railway station is still called Cheltenham Spa and spa waters can still be sampled at Pittville Pump Room.  Following King George III’s visit to sample the spa waters in 1788, Cheltenham’s popularity grew, contributing to its rapid growth during the Regency Period.  The plethora of traditional Regency-style buildings, characterised by intricate ironwork balconies and surrounding leafy Promenades and historic squares, can be easily spotted around the town.

Horse racing began in Cheltenham in 1815 and became a major national attraction after the establishment of the Festival at the turn of the century.  A new course was established at Prestbury Park, on the northern outskirts of Cheltenham, in 1902 and the Festival has been held there annually since 1911, played out on a stage framed by the breath-taking view of the Cotswold Hills.

Cheltenham Racecourse hosts all kinds of events throughout the year in its renowned conference and events centre.  There are excellent conference facilities, free wifi, ample space for exhibitors and award-winning catering, not to mention the stunning views.

The Cheltenham Music Festival will be on from 3rd – 12th July, so why not extend your trip? https://www.cheltenhamfestivals.com/music/

For more information about Cheltenham, please click here.

For further information on Cheltenham Racecourse, please click here.

Travel and Accommodation

How to get to Cheltenham

Arriving by air
The closest airports are Bristol and Birmingham, with easy access by train, coach, or car.  Cheltenham is also within easy reach of London Heathrow, from where there are regular bus and coach links.

Arriving by train
Great Western Railway operate regular connections from London, with approximately hourly services from Swindon, which connect from London Paddington.

CrossCountry also serve Cheltenham Spa on three routes, which span the length and breadth of the country; the Cardiff central to Birmingham New Street service as well as the longer-distance with direct easy access from the south west (Bristol, Exeter, Plymouth & Penzance), through to the Midlands, the North and Scotland (Derby, Leeds, York, Newcastle, Edinburgh and Glasgow Central, with extensions to Aberdeen.

All three of these services run approximately hourly each way, giving a half-hourly service to Bristol Temple Meads and three departures per hour to/from Birmingham New Street. CrossCountry also operate a regular morning service to Stanstead Airport.

Arrivawales operate regular trains to Cardiff in addition to the cross-country trains.

There is a bus stop and taxi rank at Cheltenham Spa station.  By taxi, you can be in the town centre in approximately 5 minutes and at the Racecourse in around 10 minutes.  Stagecoach Service D and E run every 15 minutes during the day, via the town centre and out to the Racecourse.

By Road
Cheltenham’s direct approach is via Junction 11 of the M5 (follow signs for the town centre), making it easily accessible from all areas of the country, including Bristol, London and Birmingham, all of which are under a two-hour drive from the town.

Parking
There is ample free parking at Cheltenham Racecourse.

For a map and further information on how to get to Cheltenham, please click here – https://www.visitcheltenham.com/your-visit/travel

 

FAQs

Details to follow.

 

Meeting Secretariat

In Conference Ltd
Unit 1, Q Court
Quality Street
Edinburgh
EH4 5BP
Tel: +44 (0)131 336 4203

Email: BGCS@in-conference.org.uk

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